Message frequency rules frequency-rules
Journey Optimizer allows you to control how often users will receive a message or enter into a journey by setting cross-channel rules that will automatically exclude over-solicited profiles from messages and actions.
For example, for a brand, a rule could be not to send more than 4 marketing messages per month to their customers. To do this, you can use a frequency rule which will cap the number of messages sent based on one or more channels during a monthly calendar period.
➡️ Discover this feature in video
Access rules access-rules
Rules are available from the Administration > Rules menu. All rules are listed, sorted by modification date.
Use the filter icon to filter on the category, status, and/or channel. You can also search on the message label.
Permissions permissions-frequency-rules
To access, create, edit or delete message frequency rules, you must have the Manage frequency rules permission.
Users with the View frequency rules permission are able to view rules, but not to modify or delete them.
Learn more about permissions in this section.
Create a rule create-new-rule
To create a new rule, follow the steps below.
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Access the Message frequency rules list, then click Create rule.
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Define the rule name and select the message rule category.
note note NOTE Currently only the Marketing category is available. -
From the Duration drop-down list, select a time frame for the capping to be applied.
Frequency cap is based on the selected calendar period. It is reset at the beginning of the corresponding time frame.
The expiry of the counter for each period is as follows:
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Weekly: The frequency cap is valid until Saturday 23:59:59 UTC of that week as the calendar week starts on Sunday. The expiry is irrespective of the rule creation. For example, if the rule is created on Thursday, this rule is valid until Saturday at 23:59:59.
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Monthly: The frequency cap is valid until the last day of the month at 23:59:59 UTC. For example, the monthly expiration for January is 01-31 23:59:59 UTC.
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Set the capping for your rule, meaning the maximum number of messages that can be sent to an individual user profile each month, or week - according to your selection above.
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Select the channel you want to use for this rule: Email, Push notification, SMS or Direct mail.
note note NOTE You must select at least one channel to be able to create the rule. -
Select several channels if you want to apply capping across all selected channels as a total count.
For example, set capping to 15, and select both the email and push channels. If a profile has already received 10 marketing emails and 5 marketing push notifications for the selected period, this profile will be excluded from the very next delivery of any marketing email or push notification.
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Click Save as draft to confirm the rule creation. Your message is added to the rule list, with the Draft status.
Activate a rule activate-rule
When created, a message frequency rule has the Draft status and is not yet impacting any message. To enable it, click the ellipsis next to the rule and select Activate.
Activating a rule will impact any messages it applies to on their next execution. Learn how to apply a frequency rule to a message.
To deactivate a message frequency rule, click the ellipsis next to the rule and select Deactivate.
The rule’s status will change to Inactive and the rule will not apply to future message executions. Any messages currently in execution will not be affected.
Apply a frequency rule to a message apply-frequency-rule
To apply a frequency rule to a message, follow the steps below.
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When creating a journey, add a message by selecting one of the channels you defined for your rule.
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Select the category you defined for the rule you created.
note note NOTE Currently only the Marketing category is available for message frequency rules. -
You can click the Frequency rule link to view the frequency rules screen in a new tab. Learn more
All the frequency rules matching the selected category and channel(s) will be automatically applied to this message.
note note NOTE Messages where the category selected is Transactional will not be evaluated against frequency rules. -
You can view the number of profiles excluded from delivery in the Global report, and in the Live report, where frequency rules will be listed as a possible reason for users excluded from delivery.
Example: combine several rules frequency-rule-example
You can combine several message frequency rules, such as described in the example below.
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Create a rule called Overall Marketing Capping:
- Select all channels.
- Set capping to 12 monthly.
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To further restrict the number of marketing-based push notifications that a user is sent, create a second rule called Push Marketing Cap:
- Select Push channel.
- Set capping to 4 monthly.
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Save and activate the rule.
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Create a message for every channel you want to communicate through and select the Marketing category for each message. Learn how to apply a frequency rule
In this scenario, an individual profile:
- can receive up to 12 marketing messages per month;
- but will be excluded from marketing push notifications after they have received 4 push notifications.
How-to video video
Learn how to create, activate, test, and report on frequency rules.