View Experience Cloud users and policies in the Admin Tool
Administrators can view a sortable and filterable list of all Experience Cloud users and policies with details in the Admin Tool. User details include a user’s product access, roles, and last accessed information. Policy details include a policy’s (product profile) user, group, developer, integration and admin list, as well as detailed permission and resource information for the policy.
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Log in to
https://experience.adobe.com/.
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Under Quick Access, select Admin Tool.
(Alternatively, in the home page URL you can replace home with admin.)
The Users page displays.
Users page
This page displays complete list of users with access to Experience Cloud in your organization. It provides information about application entitlement and last login. You can search, sort, and filter for custom views of the user list.
Important: As of January 13, 2020 a user’s last login data will be kept for 365 days. This information is intended to show current login activity in the Experience Cloud and not a recommendation to take action on inactive accounts prior to January 13, 2020.
Customize the user list view
You can search, sort, or filter the columns to customize the user list.
- Search for users by Name or Email. Searches match the text string you type.
- Sort column by ascending or descending values. This sort applies to Name, Email, and Last Login Columns.
- To apply multiple filters to list users with specific criteria, select the Filter By icon. When multiple filter categories are applied, searches contain Email Domain
AND
ID TYPEAND
Solution.
OR
Solution 2.View user details
On the Users page, to view a user’s details, select the user’s email.
A detailed view of each user displays important details about the user’s application access, admin and product roles, and last accessed information.
About section
This section displays a summary of the user account including:
- User Avatar and System Admin Badge (If applicable)
- Name
- Username (Federated ID accounts can have usernames differing from Email address)
- ID Type
- Country
- Last Login
Solutions summary
This section displays a summary of Experience Cloud applications that the user can access. Includes the product administrative role when applicable.
Detailed product access list
This section displays a complete list of all product profiles membership for the user.
Policies page
This page displays complete list of Experience Cloud policies in your organization. It provides information about products, instances, users, and developers. You can search, sort, and filter for custom views of the policy list.
Customize the policies list view
You can search, sort, or filter the columns to customize the policies list.
- Search for product profiles by name. Searches match the text string you type.
- Sort column by ascending or descending values. This sort applies to Product Profile, Product, Instance, Number of users, and Number of Developers, Columns.
- Select the Filter By icon to apply multiple filters to list product profiles with specific criteria. When multiple filter categories are applied, searches contain Groups associated
AND
InstanceAND
Solution.
OR
Solution 2.View policy details
On the Policies page, to view a policy’s details, select the product profile name.
A detailed view of each product profile displays important details about the product profile’s subjects (users, groups, and so on). It also displays permissions and resources enabled by the product profile.
Details of the product profile can be exported to CSV files. The Export CSV option produces two CSV files:
- Subject Details (Users, User Groups, Developers, Integrations, Administrators)
- Permissions and resources items
Summary section
This section displays a summary of the product profile including:
- Product profile name
- Number of users
- Number of developers
- Number of integrations
- Products Associated
- Instance
Detailed subject list
This section displays a complete list of all users, user groups, developers, integrations, and administrators assigned to the product profile.
Detailed permissions and resources lists
This section displays a complete list of permissions and resources available for the product profile. Permissions and resources that have been included in the product profile have been marked with a “✔”. The lists of permissions and resources have been categorized into tabs and columns for easier viewing. Tabs and columns display the list of sections that apply to the current product.