Share the Resource Planner user view with a link

Last update: Thu Aug 18 2022 00:00:00 GMT+0000 (Coordinated Universal Time)

Topics:
Resource Management

CREATED FOR:

User

Adobe Workfront can generate a unique URL for the User View of the Resource Planner which you can embed into a dashboard as an External Page, or open it separately in a new browser tab. This is helpful when sharing the Resource Planner information with users who might not have direct access to the Resourcing area.

Access requirements

You must have the following:

Adobe Workfront plan*

Pro and higher

Adobe Workfront license*

Plan

Access level configurations*

View or higher access to Resource Management, Projects, and Users

View access to Financial Data to view cost information

NOTE If you still don't have access, ask your Workfront administrator if they set additional restrictions in your access level. For information on how a Workfront administrator can change your access level, see Create or modify custom access levels.

Object permissions

View or higher permissions to the projects you want to display in the Resource Planner

For information on requesting additional access, see Request access to objects.

*To find out what plan, license type, or access you have, contact your Workfront administrator.

Consider the following when generating the unique URL for the User View of the Resource Planner:

You can obtain a unique URL only for the User View. The option to generate the URL does not exist in the Project or Role Views.
You can share the URL with other users, including Work and Review licensed users.
They must have access to view other users in order to view the information in the Resource Planner from the URL that you share with them.
The following information is saved when you share the URL with other users:
- The type of time periods (week, month, quarter).
- The filters that you apply.
- The type of display (Hours or FTE).

To obtain a unique URL in the User View of the Resource Planner and share it with other users:

Click the Main Menu icon in the upper-right corner of Adobe Workfront.
Click Resourcing.
In the , select View by User.
(Optional) Select the timeframe by which you want to view the information in the Resource Planner. Select from the following:
- Week
- Month
- Quarter
(Optional) Select whether you want to view the information by FTE or Hours.
(Optional) Apply filters to the Resource Planner.
For information about applying filters, see Filter information in the Resource Planner .
Click the hyperlink icon.
Click Copy URL.
This copies the unique URL of the Resource Planner in the User View to your clipboard.
(Optional) Do one of the following:
- Paste the URL into another application to send it to another user.
  The user must be logged in to Workfront to view the Resource Planner in the User view.
- Open a new browser tab or window and paste the link you copied, then click Enter on your keyboard to open the Resource Planner in a new tab or window.
- Do the following:
  1. Go to Reporting>Dashboards>New Dashboard>Add External Page.
  2. Paste the link you copied to your clipboard in the URL field.
  3. Click Save, then Save + Close.
    This will embed the URL into the dashboard and the User view of the Resource Planner displays in a separate dashboard.
(Optional) If you embedded the URL into a dashboard, consider adding it to a layout template or sharing it with other users who might not have access to the Resource Management area.
For information about adding dashboards to a layout template, see Create and manage layout templates .
For information about sharing dashboards, see Share a dashboard .
When viewing the shared URL, users can see the information with the settings that you originally applied to the Resource Planner. They must be logged in to Workfront to view the shared URL.

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