Locked and unlocked group statuses

Locking a group’s custom statuses is a way to ensure that people in the group and its subgroups are using the same processes in their flow of work. When a group status is locked, it’s available to all users in the group and in lower groups. Though you (or a Workfront administrator) can edit or delete a status that you lock, administrators of subgroups below can’t do so for those groups; they can change only its display order in the Status list.

Conversely, unlocking a group’s custom statuses allows the administrators of lower subgroups more flexibility to manage the unique workflows used in their groups. When a group status is unlocked, administrators of lower subgroups can change its attributes or delete it for those subgroups.

IMPORTANT
If you lock a custom status after it has been unlocked for any period of time, your settings for the status replace those made by group administrators in lower subgroups. While the status is locked, those administrators cannot modify or delete the status for their groups.

For instructions on locking or unlocking a group status, see Create or edit a group status.

You can use both locked and unlocked statuses in a group approval process. If you create a group approval process with an unlocked group status, users can attach the approval process to any project, task, or issue that is associated with the group.

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