Understand group-specific approval processes

Both system and group administrators can create approval processes in Workfront. System administrators can create processes for use throughout the Workfront system or ones just for a specific group. Group administrators can create or edit processes only for the group they manage.

For an approval process that can be used by everyone in Workfront, make sure the “This approval process can be used by” field is set to All groups.

The statuses available in the “Start Approval Process when the status is set to” menu depend on the selection in the “used by” field. With All groups selected, only the systemwide locked statuses are available.

To limit an approval process for a specific group, select that group’s name from the list for the “This approval process can be used by” field.

The All groups option is not available to group administrators.

When a specific group is selected, only the statuses available for that group show up in the “Start Approval Process when the status is set to” menu.