DocumentationAEM as a Cloud ServiceUser Guide

Managing Pages managing-pages

Last update: Tue Feb 27 2024 00:00:00 GMT+0000 (Coordinated Universal Time)

Learn how to manage the pages of your website in AEM including moving, copying, and deleting.

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Before you begin managing your pages, become familiar with how your pages are organized in AEM.
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There are several keyboard shortcuts that you can use from the websites console that make organizing your pages more efficient.

Access Privileges access-privileges

Your account needs the appropriate access rights and permissions to act on pages such as create, copy, move, edit, and delete.

If you encounter any problems we suggest you contact your system administrator.

Opening a Page For Editing opening-a-page-for-editing

After creating a page or navigating to an existing page using the Sites console, you can open it for editing.

  1. Open the Sites console.

  2. Navigate to find the page that you want to edit.

  3. Select your page by using either:

  4. Tap or click the Edit icon.

    Edit button

  5. The page is opened and you can edit the page as required. Depending on how the selected page was created, the Edit action will open the appropriate editor.

Copying and Pasting a Page copying-and-pasting-a-page

You can copy a page and all of its sub-pages to a new location:

  1. Open the Sites console.

  2. Navigate to find the page that you want to copy.

  3. Select your page using either:

  4. Tap or click the Copy page icon.

    Copy

  5. Navigate to the location for the new copy of the page.

  6. Select the Paste icon that became available.

    Paste

  7. The paste dialog presents a summary of the paste transaction and the ability to:

    • New Site Name: Change the pasted page’s name
    • Paste Without Children: Omit the child pages of the selected page when pasting (by default child pages are pasted)

    Paste dialog

  8. Select the Paste button to confirm the paste transaction and create the new page(s).

NOTE
If you copy the page to a location where a page with the same name as the original already exists, the system will automatically generate a variation of the name by appending a number. For example, if beach already exists, a new page with the name beach becomes beach1.
NOTE
If you start the paste action in selection mode, this is exited automatically as soon as the page is copied.

Moving or Renaming a Page moving-or-renaming-a-page

The procedure to move or rename a page is basically the same and both actions are handled by the Move Page wizard. With this wizard you can:

  • Rename a page without moving it.
  • Move the page without renaming it.
  • Move and rename at the same time.

AEM offers you the functionality to update any internal links that refer to the page being renamed/moved. This can be done on a page-by-page basis to provide full flexibility.

  1. Open the Sites console.

  2. Navigate to find the page that you want to move.

  3. Select your page using either:

  4. Tap or click the Move page icon to open the move page wizard.

    Move button

  5. From the Rename step of the wizard you can either:

    • Specify the name you want the page to have after it is moved, then select Next to proceed.
    • Cancel to abort the process.

    Move and rename page

    • The page name can remain the same if you are only moving the page.
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    NOTE
    If you move a page to a location where a page with the same name already exists, the system will automatically generate a variation of the name by appending a number. For example, if beach already exists, a new page with the name beach becomes beach1.

  6. From the Select Destination step of the wizard you can either:

    • Use the column view to navigate to the new location for the page:

      • Select the destination it by clicking the destination’s thumbnail.
      • Click Next to continue.

    • Use Back to return to page name specification.

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    NOTE
    By default the parent of the page you are moving or renaming is selected as the destination.

    Select page move destination

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    NOTE
    If you move a page to a location where a page with the same name already exists, the system will automatically generate a variation of the name by appending a number. For example, if winter already exists, winter becomes winter1.

  7. If the page is linked to or referenced, or has been published, then the details are listed in the Adjust/Republish step.

    • You can indicate which should be adjusted and/or republished as appropriate.
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    NOTE
    If the page is neither linked to nor referenced, then this step will not be available.

    Republish page on move

  8. Tap or click Move to define when the move action should occur.

    • Now will trigger an asynchronous job to move the page immediately.
    • Later will allow you to schedule a date for the move to be processed.

    Defining when to move

  9. Tap or click Continue to complete the page move.

NOTE
If the page was already published, moving the page automatically unpublishes it. By default, it is republished when the move is complete, but this can changed by un-checking the Republish field in the Adjust/Republish step.
NOTE
Renaming a page is also subject to the Page Naming Conventions when specifying the new page name.
NOTE
A page can only be moved to a location where the template upon which the page is based is allowed. See Template Availability for more information.

Asynchronous Actions asynchronous-actions

Page move actions are always processed asynchronously, allowing the user to continue authoring in the UI unimpeded.

The status of asynchronous jobs can be checked in the Async Jobs Status dashboard at Global Navigation > Tools > Operations > Jobs

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For more information about asynchronous job processing and how to configure the limit for page move/rename actions, see Asynchronous Jobs document in the Operations user guide.

Deleting a Page deleting-a-page

  1. Open the Sites console.

  2. Navigate to the page you want to delete.

  3. Use selection mode to select the required page, then use Delete from the toolbar:

    Delete button

  4. A dialog will ask for confirmation.

    Delete dialog

    • Do you want to archive pages before deletion? - If checked, versions of the pages selected for deletion are created on deletion.

  5. Tap or click Cancel to abort the action or Delete to confirm the action.

    • If the page has no references, the page is deleted.
    • If the page has references, a message box will inform you that One or more pages are referenced. You can select Force Delete or Cancel.
NOTE
If a page is already published, it will automatically be un-published before deletion.

Locking a Page locking-a-page

You can lock/unlock a page from either a console or when editing an individual page. Information about whether a page is locked is also shown in both locations.

Lock button
Unlock button

Creating a New Folder creating-a-new-folder

You can create folders to help organize your files and pages.

  1. Open the Sites console.

  2. Navigate to the required location.

  3. To open the option list, select Create from the toolbar

  4. Select Folder to open the dialog. Here you can enter the Name and Title:

    Create folder

  5. Select Create to create the folder.

NOTE
  • Folders are also subject to the Page Naming Conventions when specifying the new folder name.
  • Folders can only be created directly under Sites or under other folders. They cannot be created under a page.
  • The standard actions move, copy, paste, delete, publish, unpublish, and view/edit properties can be performed on a folder.
  • Folders are not available for selection within a live copy.
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