Manage publication in Experience Manager Assets manage-publication-in-aem

As an Adobe Experience Manager Assets administrator, you can publish assets and folders containing assets from your author instance to Experience Manager Assets, Dynamic Media, and Brand Portal. Also, you can schedule to publish an asset or folder at a later date or time. Once published, the users can access and further distribute the assets to other users. By default, you can publish assets and folders to Experience Manager Assets. However, you can configure Experience Manager Assets to enable publishing to Dynamic Media and Brand Portal.

You can publish or unpublish assets at the asset or folder level, using either Quick Publish or Manage Publication option available in the Experience Manager Assets interface. If you make subsequent modifications to the original asset or folder in Experience Manager Assets, the changes are not reflected in the publish instance until you republish from Experience Manager Assets. It ensures that work-in-progress changes are not available in the publish instance. Only approved changes that are published by an administrator are available in the publish instance.

Publish assets using Quick Publish quick-publish

Quick publish lets you immediately publish content to the selected destination. From the Experience Manager Assets console, navigate to the parent folder and select all the assets or folders that you want to publish. Click Quick Publish option from the toolbar and select destination from the drop-down list where you want to publish the assets.

Publish assets using Manage Publication manage-publication

Manage publication lets you publish or unpublish content to and from the selected destination, add content to the publishing list from across the DAM repository, include folder settings to publish content of the selected folders and apply filters, and schedule publishing to a later date or time.

From the Experience Manager Assets console, navigate to the parent folder and select all the assets or folders that you want to publish. Click Manage Publication option from the toolbar. If you do not have Dynamic Media and Brand Portal configured in your Experience Manager Assets instance, you can publish assets and folders only to Experience Manager Assets.

The following options are available in the Manage Publication interface:

To continue, click Next. Based on the selection, the Scope tab reflects different options. The options to Add Content and Include Folder Settings are available only for publishing the assets and folders to Experience Manager Assets (Destination: Publish).

Add Content add-content

Publishing to Experience Manager Assets lets you further add more content (assets and folders) to the publishing list. You can add more assets or folders to the list across the dam-repositories. Click Add Content button to add more content.

You can add multiple assets from a folder or add multiple folders at a time. But you cannot add assets from multiple folders at a time.

Include Folder Settings include-folder-settings

By default, publishing a folder to Experience Manager Assets publishes all the assets, subfolders, and their references.

To filter the folder content that you want to publish, click Include Folder Settings:

After applying the filters, click OK, and then click Publish. On clicking the publish button, a confirmation message Resource(s) have been scheduled for publication appears. And the selected assets and (or) folders are published to the defined destination based on the scheduler (Now or Later). Log in to your publish instance to verify that the assets and (or) folders are successfully published.

In the above Illustration, you can see different values for the Publish Target attribute. Let us recollect the fact that you have opted for publishing to Experience Manager Assets (Destination: Publish). Then, why is it showing that only a folder and an asset are published to AEM, and the other two assets are published to both AEM and Dynamic Media?

Here, you must understand the role of folder properties. A folder’s Dynamic Media Publishing mode property plays an important role in publication. To view a folder’s properties, select a folder and click Properties from the toolbar. For an asset, see the properties of its parent folder.

The following table explains how the publication occurs depending on the defined Destination and Dynamic Media Publish mode:

Let us now change the Destination in the above use case to Dynamic Media and verify the results. By doing so, only the asset of Selective Publish folder is published to Dynamic Media. The assets of Immediate and Upon Activation folders are not published, and reflects None.

Publish assets later publish-assets-later

To schedule the publish workflow of assets to a later date or time:

Publish assets to Dynamic Media publish-assets-to-dynamic-media

Only assets are published to Dynamic Media. However, the publishing behavior differs based on the folder properties. A folder can have Dynamic Media Publish mode configured for selective publishing which can be any of the following:

The publishing process for Immediate and Upon Activation mode is consistent, however, different for Selective Publish. See configure selective publish at folder level in Dynamic Media. After you configure selective publishing in a folder, you can do any of the following:

Publish assets to Brand Portal publish-assets-to-brand-portal

You can publish assets, folders, and collections to the Experience Manager Assets Brand Portal instance.

Request Publication request-publication

The Request Publication option helps in authenticating workflow of Assets before getting them published on AEM Assets environment. AEM provides different level of permissions to various users. You can be a contributor who is uploading assets but cannot publish them until the uploads are verified. Also, being an Admin you can manage to read and write workflows of the Assets.

Request publication option is available to the following users:

Limitations and tips limitations-and-tips