Configure asset metadata mapping between Adobe Workfront and Experience Manager Assets asset-metadata-mapping-workfront-aem-assets
You can map the asset metadata fields between Adobe Workfront and Experience Manager as a Cloud Service applications. As a result of mapping metadata fields, when you send an asset from Workfront to Experience Manager Assets, you can view the mapped asset metadata in Experience Manager Assets.
For example, if you need to retain the metadata fields for an image such as name, description, and the project it belongs to in Workfront when you send the image to Experience Manager Assets, configure and map these fields to Experience Manager Assets properties.
Use Case
An image add-users-workfront.png
exists in the Metadata Syncs
project in Adobe Workfront application. You need to send that image to Experience Manager Assets as a Cloud Service with the following metadata:
-
Project Name
-
Document Name
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Document description
Prerequisites prerequisites
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An administrator access to Workfront and Experience Manager Assets as a Cloud Service applications.
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An integration between Workfront and Experience Manager Assets as a Cloud Service applications.
Set up metadata mapping in Workfront set-up-metadata-mapping
To set metadata mapping for the Project Name, Document Name, and Document Description fields in Workfront:
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Click the Main Menu icon available in the upper-right corner of the Adobe Workfront application, then click Setup.
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Select Documents in the left panel, then select Experience Manager Assets.
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Select the Experience Manager Assets integration and click Edit.
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Click Metadata. In the Assets tab, map the Project > Name Workfront field to the
wm:projectName
Experience Manager Assets field. If you do not find the exact match, Adobe recommends that you look for the best match to map the Workfront and Experience Manager Assets field. You can avoid mapping fields of different data types. For example, mapping a date Workfront field to a description Assets field. -
Map the Document > Name Workfront field to the
wm:documentName
Experience Manager Assets field. -
Map the Document > Description Workfront field to the
dc:description
Experience Manager Assets field.embed
Send the image from Workfront to Experience Manager Assets send-image-workfront-assets
To send the image from Workfront to Experience Manager Assets:
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Click the Main Menu icon available in the upper-right corner of the Adobe Workfront application, then click Projects.
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Click New Project to create a project.
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Click Documents option available in the left pane, drag and then select the image that you need to send to Experience Manager Assets.
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Click Send to, then choose the Experience Manager Assets Essentials integration name.
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Choose the destination folder for the asset and then click Select Folder.
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Click Save.
Configure asset metadata mapping in Experience Manager as a Cloud Service metadata-mapping-aem
After configuring the asset metadata mapping in Adobe Workfront, you must use the same mapping in Experience Manager Assets as a Cloud Service application to display appropriate metadata results for the image.
Metadata mapping is performed using Metadata Schemas in Experience Manager Assets. You can edit a newly added or existing metadata schema form. The metadata schema form includes tabs and form items within tabs. You can map/configure these form items to a field within a metadata node in the CRX repository. You can add tabs or form items to the metadata schema form. For more information, see Metadata Schemas.
To configure metadata mapping using a new metadata form in Experience Manager Assets as a Cloud Service:
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Navigate to Tools > Assets > Metadata Schemas.
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Click Create from the toolbar. In the dialog, provide the title of the schema form and click Create to complete the form creation process.
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Select the schema form and click Edit.
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(Optional) On the Metadata Schema Form Editor, click
+
to create a tab for the Workfront fields. -
Click the Build Form tab and drag the Single Line Text component to the form. Click the component in the form. In the Build Form tab:
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Specify
Project Name
in the Field Label field. -
Specify
./jcr:content/metadata/wm:projectName
in the Map to property field. As a guideline, use the following template to define the field mappings in Experience Manger Assets:./jcr:content/metadata/<mapping defined for the field in workfront>
.While configuring mappings in Workfront, you mapped
wm:projectName
Experience Manager Assets field to Project > Name Workfront field.wm
refers to the namespace name andprojectName
refers to the property title. Use thenamespace:propertyTitle
format to define metadata field mappings.
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Click the Build Form tab and drag the Single Line Text component to the form. Click the component in the form. In the Build Form tab:
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Specify
Document Name
in the Field Label field. -
Specify
./jcr:content/metadata/wm:documentName
in the Map to property field.
While configuring mappings in Workfront, you mappedwm:documentName
Experience Manager Assets field to Document > Name Workfront field.
-
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Click the Build Form tab and drag the Multi Line Text component to the form. Click the component in the form. In the Build Form tab:
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Specify
Document Description
in the Field Label field. -
Specify
./jcr:content/metadata/dc:description
in the Map to property field.
While configuring mappings in Workfront, you mappeddc:description
Experience Manager Assets field to Document > Description Workfront field.
-
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Click Save to save the changes.
embed
Apply metadata settings to image folder apply-metadata-settings-image-folder
After configuring the metadata settings in Experience Manager as a Cloud Service application, apply those settings to the folder that contains the image that is sent from the Workfront application.
To apply metadata settings to the image folder:
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Navigate to Tools > Assets > Metadata Schemas.
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Select the metadata schema from the available list and click Apply to Folders.
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Select the destination folder to which the image is sent from the Adobe Workfront application and click Apply.
You can navigate to the image in Experience Manager Assets and view the metadata associated with the image. Select the image and click Properties to view the image metadata.
See also